Purchasing & Production planning Coordinator



The Product Management Coordinator reports directly to the Operations Manager-BC. 




Under the direction of the Operations Manager-BC, the Purchasing & Production Planning Coordinator is primarily responsible for sourcing goods and maintaining the integrity of the inventory in the system. Purchasing, Payables and Production are the key tasks. 




  • Prepare purchase orders for all inventory items and services required by the business;  

  • Receiving - ensure all PO’s are received correctly with matching invoices; 

  • Process all suppliers' invoices with proper GL codes and submit them for approval and payment, collaborating with the finance department to amend pricing and receiving discrepancies; 

  • Purchasing - ensure inventory levels are optimal for positive customer experiences, balanced with total inventory value; 

  • Use the Toolbox PO receiving to manage purchase order proper closing; 

  • Monitor and forecast upcoming levels of demand for raw materials, finished goods, and components using the planning tools (MRP); 

  • Analyze inventory movement patterns and adjust the system parameters of stocking levels; 

  • Ownership of Product Master File, ensuring cost and Bill of Materials accuracy; 

  • Manage third-party vendor relationships and monitor company inventory at those vendors; 

  • Communicate with internal stakeholders when product receiving and/or production delays occur; 

  • Develop relationships with suppliers to resolve delivery and quality concerns; 

  • Develop and implement processes to manage Old and Slow (Obsolete) inventory; 

  • Develop a system to track SKU’s with limited shelf life and ensure stock rotation practices are followed; 

  • Ensure vendor database is current and complete; 

  • Run the Finished Product Planning at least twice a week to ensure work orders are created and aligned for production; 

  • Work closely with the production team to ensure the scheduled work orders are completed on time, and adjust them to reflect the correct quantities and dates; 

  • Close work orders; 

  • Print labels when required; 

  • Liaise with IT regarding enhancements to purchasing and inventory management tools; 




Technical skills:  

  • Advanced skills with Microsoft Office (Outlook, Excel and Word); 

  • Analytical and problem-solving skills; 

  • Experienced user of PowerWare; 

  • Fluent in English spoken and written. 


    Relational skills: 

  • Excellent communication, teamwork and interpersonal skills; 

  • Strategic thinker with a good understanding of operations principles; 

  • Team spirit and understanding of the importance of positive customer experiences;  

  • Good sense of organization, time management and attention to detail. 




  • Education: Diploma in supply chain management, business administration or related fields. 

  • Experience: Minimum of 5 years in supply chain,                       procurement or similar role;

  • Languages: Fluent in English spoken and written is                   mandatory.